Step 1 of 6

Your Full Name*
Your Mobile Phone Number*
Your Email Address*
Secondary Contact (Full Name)
Secondary Contact (Mobile Phone Number)
Secondary Contact (Email Address)
Secondary Contact (Address)
What service are you interested in?*
Not sure what to choose? Check our pricing guide here. (Link opens in new tab)
List the full, legal name(s) that are to be listed on the PMA (Property Management Agreement). Include E-mail addresses & Phone Number(s) linked to each Name. List the percentage of ownership (usually best for one person, at 100%, for taxes).*
Type Full Name, Email address, & Phone #
Mailing address for Primary Owner(s)
Exact address of property to be managed by Oak Loop*

Follow this format: Street Address, City, State, ZIP
The property is currently*
How much would you like to rent your property for?*
- If property is vacant, what is your asking rent amount
- Current Monthly Rent Amount*
Lease Start date
MM slash DD slash YYYY
Current Lease End Date
MM slash DD slash YYYY
Is the property currently being professionally managed?
- Name & Phone
- POC Email
- Mail Address
Please attach all lease documents & tenant contact information. Or you can send the copies via email or fax: 714-462-8398
Drop files here or

Accepted file types: jpg, gif, png, pdf, docx, doc, xlsx, xls, zip, rar, 7z, Max. file size: 100 MB.
Allowed file extensions: jpg, gif, png, pdf, docx, doc, xlsx, xls, zip, rar, 7z
Is the property in a Home Owners Association (HOA)?*
- Name & Phone
- POC Email
- Mail Address
- Is there a Property Manager/Management Co. for the HOA (usually a different company or name)?*
- Name & Phone
- POC Email
- Mail Address
- We’ll need a copy of the HOA Rules to have on file. Alternatively send the copies via email or fax: 714-462-8398
  Drop files here or
  
  Accepted file types: jpg, gif, png, pdf, docx, doc, xlsx, xls, zip, rar, 7z, Max. file size: 100 MB.
  Allowed file extensions: jpg, gif, png, pdf, docx, doc, xlsx, xls, zip, rar, 7z
- Is the HOA Gated?*
- Is there an HOA Gate Key, Remote, Access Code, etc.?*
- If there is an HOA Gate/Access Code(s), does it change on a normal schedule?*
- What is/are the code(s):
- Are there HOA Amenities that the resident has access to?*
- What are the Amenities?
- Are there extra fees that residents will have to pay to access those amenities?*
- Are there Additional Assigned Parking space(s), for the property, in the HOA?*
- The parking space #(s) are?
- The parking space(s) are?
- Are parking stickers required to park in the HOA?
- Are there additional fees for parking stickers?
- Are the utilities services covered by the owner’s HOA Dues (ex. Trash, Water, etc.)?
- What are those Utilities Service(s) covered by the HOA?
- Please advise the HOA that Oak Loop will be managing the property for you, and is authorized to act as your agent for any communication as needed
# Bedrooms
Please enter a number greater than or equal to 0.
# Bathrooms
Please enter a number greater than or equal to 0.
# sqft (Square Footage)
Please enter a number greater than or equal to 0.
Year Built
Please enter a number greater than or equal to 0.
Is the Property is in a flood zone?*

Are there any current ELECTRICAL issues, including minor ones that are more a nuisance than an issue?*
- It is recommended to have a maintenance check performed prior to tenants moving in.
Where is the Electric Circuit Breaker Box located on the property?*
Are all the circuit breakers labeled (in particular MAIN, AC (if applicable), Pool/SPA pump (if applicable)?*
- It is recommended that the circuit breaker box be check and ALL the breakers labeled prior to tenants moving in.
Are there currently any known or ongoing maintenance issues/concerns that applicants should be made aware of prior to applying for the property or should be addressed prior to tenants moving in?*
- Please list below.
Do you have a Home Warranty for property repairs? This is DIFFERENT than your Homeowner's Insurance.*
- Who is the Home Warranty Provider
- What is the Home Warranty Provider phone number
- What is the Home Warranty Contract #
- What is the Home Warranty Contract expiration date
- What does the Home Warranty Contract cover (appliances & systems)
- Do you plan to contact the Home Warranty, to renew, before the contract expires yearly?*
- Please have the Home Warranty Service Call Fee automatically charged to your credit card.*
- By having it on your credit card it will help spend up the process of getting a vendor to the property. If it is later determined that the repair was due to tenant misuse or negligence then the service call fee, and any additional costs, would be paid by or reimbursed by the tenant.
Do you have preferred Maintenance Vendor(s) for the rental property?*
- Please provide their contact information
- Do you prefer to have your vendor(s) send work invoices directly to you, or send them to Oak Loop?
- If the preferred vendor, that you would like to use, is NOT licensed and/or insured then Oak Loop Properties cannot hire them to do the work or pay them for the work completed. Oak Loop Properties cannot take on the financial or legal liability should there be any issues. You, as the owner, can hire & pay them for the work, and Oak Loop will coordinate with them and the tenants for scheduling & communication. All the vendors Oak Loop hires are licensed and insured.
Will you be leaving a Washer, Dryer and/or Refrigerator behind for the tenants to use?
If the Washer, Dryer and/or Refrigerator are to be left in the property, to be part of the rental, it is the responsibility of the owner to maintain and repair these appliances as needed. If it is determined that the needed repair was caused by the tenant(s), their friend(s), or family then they will be billed accordingly. If you, as the owner, do not want the responsibility to maintain and/or repair these appliances then Oak Loop Properties strongly recommends removing the appliances from the property altogether PRIOR to listing/showing the property.
Please select the appliance(s) Washer, Dryer and/or Refrigerator that will be left behind (oven/stove/cooktops, microwave, & dishwasher DO NOT NEED TO BE LISTED).
Dryer fuel source is
What is the electrical wall outlet socket type
Cooktop/stove/oven fuel source is
Is there a Laundry Room/Center on Site?
Are there Washer/Dryer hookups in the property?
Is there a Dryer Vent hose (if the dryer is staying) or Dryer Vent Outlet on the property?
- Has the dryer vent hose and/or the vent outlet been cleaned out in the last 12 Months?
- It is recommend that the vent outlet be cleaned out & the vent hose be cleaned out or replaced with a new one, to avoid issues.
Is there a Mailbox Station (if there is not an individual mailbox on the property itself)?
- Mailbox station location
- Mailbox Station #
- Mail Slot/Door #
Please provide Oak Loop Properties with three (3) copies of each key listed below (2 for tenants, 1 for Oak Loop)
- Font Door/House
- Mail Box (if applicable)
- Security Door (if applicable)
- Garage Door Remote
- Gate Remote (1 needed / 2 if available)
- Community Key / FOB (1 needed / 2 if available)
- Misc. Keys (# of keys and their usage)
Misc. Keys (# of keys and they usage)

Do you have an existing Security Monitoring Service for the property?
- Will you continue the service and allow the tenants to transfer the service into their name?
- A copy of the monitoring documents will need to be provided.
  Drop files here or
  
  Accepted file types: jpg, gif, png, pdf, docx, doc, xlsx, xls, zip, rar, 7z, Max. file size: 100 MB.
  Allowed file extensions: jpg, gif, png, pdf, docx, doc, xlsx, xls, zip, rar, 7z
- The entry code(s) are
- Please provide service provider name
- Please provide service provider contact #
- Please provide service provider contract information
Do you have camera(s) on the property?
- They will either need to be turned off, turned around, or a sign saying "camera(s) are on" during showings, so interested parties are aware. All cameras MUST be removed prior to tenants moving in.
Will you allow the tenants to install a Ring Door Camera (or something similar), at the front door, if they agree to remove it at the end of their lease?
Is there an automatic sprinkler system for the landscaping on the property?
- Where is it located?
- If inside (Garage or a Shed), will the gardeners (if service is included) need access to it?
- You understand, in case of local/city/state water restrictions the tenants may have to shorten or turn-off the sprinkler system for a time.
- Are there instructions, available to the tenants, to operate the automatic sprinkler syetem?
Will you allow the tenant(s) to install a Satellite Dish for SAT TV, if they agree to remove it at lease end?
Will you allow tenants to have pet(s) with an extra Security Deposit of $500/pet & a signed Addendum?
Do you understand that if the applicant/tenant has or requires an SA (Service Animal) or an ESA (Emotional Support Animal) after move-in we cannot charge a Security Deposit per Federal and State laws.
Once there is a signed lease, you will supply Oak Loop with your Tax ID, Back Account & Routing
Do you understand that the rental funds will be transferred into your account between the 10th & the 13th of each month (depending on weekends and bank holidays)?
Do you understand the Monthly Statement will be sent to you between the 13th & the 15th of each month (depending on weekends and holidays)?

Please answer ALL questions below to the best of your knowledge. We will input this information into the PMA and lease documents.
Lead-Based Paint
Was the property constructed BEFORE or AFTER January 1st, 1978?
- Do you have knowledge of lead-based paint or lead-based hazards in the house?
- Where?
- Do you have reports or records for those lead-based paint or lead-based hazards?
  Drop files here or
  
  Accepted file types: jpg, gif, png, pdf, docx, doc, xlsx, xls, zip, rar, 7z, Max. file size: 100 MB.
  Allowed file extensions: jpg, gif, png, pdf, docx, doc, xlsx, xls, zip, rar, 7z
  Please upload the reports here or send that information via email or fax to 714-462-8398
- Mold
Has the property ever been treated for elevated levels of Mold?
- Where?
- When (Month and Year)?
- Do you have clearance reports and records for those elevated levels of Mold?
  Drop files here or
  
  Accepted file types: jpg, gif, png, pdf, docx, doc, xlsx, xls, zip, rar, 7z, Max. file size: 100 MB.
  Allowed file extensions: jpg, gif, png, pdf, docx, doc, xlsx, xls, zip, rar, 7z
  Please upload the reports here or send that information via email or fax to 714-462-8398
Do you have ANY knowledge of elevated levels of Mold CURRENTLY in the property?
Asbestos
Has the property ever been treated for Asbestos?
- Where?
- When (Month and Year)?
- Do you have reports or records pertaining to Asbestos in the Property?
  Drop files here or
  
  Accepted file types: jpg, gif, png, pdf, docx, doc, xlsx, xls, zip, rar, 7z, Max. file size: 100 MB.
  Allowed file extensions: jpg, gif, png, pdf, docx, doc, xlsx, xls, zip, rar, 7z
  Please upload the reports here or send that information via email or fax to 714-462-8398
Do you have ANY knowledge of Asbestos CURRENTLY in the property?
Water Heaters
Is the Water Heater braced or strapped to resist falling or horizontal displacement due to earthquake?
- It'll need to be braced or strapped PRIOR to tenants moving in.
- Pest Control
Have you entered into a contract for periodic pest control treatment of the Property?
- Please provide us with the name and contact info of the Pest Control Company:
- Name
- Phone
- Contract Number
- Is the Pest Control service monthly or quarterly at the property?
- If known, please provide the next service date (or the last) for the property?
- Meth Contamination
Have you ever received an order from a health official prohibiting occupancy of any part of the property because of methamphetamine contamination?
- Has it been remedied?
- Are there records or reports stating that?
- Bed Bug Disclosure
  The owner acknowledges that beginning July 1, 2017, for new tenants and by January 1, 2018, all tenants must be provided with a notice regarding bed bugs (C.A.R. Form BBD). Owner further acknowledges that it is unlawful to show, rent, or lease a property if there is a known CURRENT bed bug infestation.
Is there a KNOWN, bed bug infestation at the property?
Water Submeters
Does the property contain two or more residences served by a SINGLE water meter?
- Has a submeter (to measure & charge each individual unit for water usage) been installed?
- Carbon Monoxide Detectors
Carbon Monoxide Detector(s) MUST be installed, to legal requirements, PRIOR to tenants moving in.
Carbon Monoxide Detector(s) MUST be installed, to legal requirements, PRIOR to tenants moving in.
Smoke Alarms
Smoke Alarms MUST be installed, to legal requirements, PRIOR to tenants moving in.
Install smoke alarms in every bedroom, in the hallways leading to the bedrooms, and on each level of your home, including the basement.
Smoke Alarms MUST be installed, to legal requirements, PRIOR to tenants moving in.
Water Conserving Plumbing Fixtures
Have you installed Water Conserving Plumbing Fixtures (toilets, shower heads, interior faucets) as per Civil Code section 1101.1, IF the property was built PRIOR to January 1st, 1994?
PROP. 65 Warning Notice
Has a Proposition 65 warning notice been posted on the property?
Where did you hear about Oak Loop Properties?
Email
This field is for validation purposes and should be left unchanged.

Step 1 of 6

Please answer ALL questions below to the best of your knowledge. We will input this information into the PMA and lease documents.

Lead-Based Paint

Mold

Asbestos

Water Heaters

Pest Control

Meth Contamination

Bed Bug Disclosure

Water Submeters

Carbon Monoxide Detectors

Smoke Alarms

Water Conserving Plumbing Fixtures

PROP. 65 Warning Notice

NAVIGATION

OUR OFFICE

Houston

MONTHLY OFFER

CONTACT INFO

FOLLOW US

Popular Areas We Serve

Important Pages

Please Read Before You Start!

New Property Client Intake Form

Step 1 of 6

Please answer ALL questions below to the best of your knowledge. We will input this information into the PMA and lease documents.

Lead-Based Paint

Mold

Asbestos

Water Heaters

Pest Control

Meth Contamination

Bed Bug Disclosure

Water Submeters

Carbon Monoxide Detectors

Smoke Alarms

Water Conserving Plumbing Fixtures

PROP. 65 Warning Notice

NAVIGATION

OUR OFFICE

Houston

MONTHLY OFFER

CONTACT INFO

FOLLOW US

Popular Areas We Serve

Important Pages

Please Read Before You Start!